Women's Healthcare Associates, LLC
  • Administrative Office
  • Portland, OR, USA
  • Full Time

Medical/Vision, Dental/Orthodontia, 401(k), Employer Paid Long Term Disability Insurance, Employer Paid Life & Accidental Death & Dismemberment Insurance, Employer Paid Parental Leave, Voluntary Short Term Disability Insurance, Voluntary Life Insurance, Voluntary Long Term Care, Flexible Spending Medical, Dependent Care, & Transportation Accounts, Paid Time Off & Holidays, Life Balance, Employee Assistance Program, Childbirth Education Classes & Breastfeeding Support


At WHA, we're a team, passionate about humanizing healthcare. We're inspired by the diverse stories, strength and resilience of our patients and the unique choices they make in pursuing health for themselves and their families. We envision a world where every person has the opportunity to achieve their optimal health and we're here to support that journey with personalized, culturally competent care and knowledge.

The Purchasing Supervisor supervises purchasing staff, and coordinates purchasing-related projects with other departments. This position handles the purchasing of equipment and furniture, and the logistics of delivery and installations throughout WHA, including optimizing costs, efficiency, and stakeholder satisfaction. The Purchasing Supervisor also manages vendor contracts for the organization.

This position will be required to travel to our fourteen clinic locations throughout the Portland area as well as our administrative office in Tigard.

DUTIES:

  • Negotiates purchasing contracts and monitors vendor quality and pricing.
  • Prepares bid invitations and conducts bid openings; examines bids for compliance with procurement requirements.
  • Partners with project managers and clinical locations to determine sources of supplies by receiving and analyzing quotations and proposed bids.
  • Participates in product evaluation task forces throughout the organization. Partners with task force to try out and assess products to determine which products to purchase.
  • Collaborates with organizational leaders to standardize supplies and processes throughout the organization where appropriate.
  • Works with site leaders at each location to manage facilities issues, including but not limited to tenant improvements, repairs and maintenance, and vendor contracts.
  • Manages performance, training, development and scheduling of purchasing staff. Approves employee schedules, absences, overtime and vacation. Works with Accounting Manager in the hiring and termination process. Writes and conducts purchasing staff performance evaluations. Documents performance and attendance.
  • Manages vendor contracts for the entire organization.
  • Manages facilities needs for the Administrative office.
  • Engages in operationalization of strategic initiatives where capital equipment or supplies need to be sourced, logistics implemented, or other related facilities issues.
  • Makes recommendations to reduce expenses or modify purchases based on cost analysis, while also maintaining or improving quality.
  • Utilizes WHA's purchase ordering system, materials management software, and spreadsheets.
  • Miscellaneous purchasing assignments involving activities such as preparing orders, analyzing quotations, expediting deliveries and purchasing items where open bid contracts have been established. Works with the Accounting department to ensure accuracy of invoices and payments to vendors.
  • Assists clinical and administrative staff to coordinate deliveries or transfer of supplies, furniture or other inventory as needed.
  • Engages in continuous improvement of the purchasing process.
  • Reports to stakeholders regarding vendor quality. Performs research and presents recommendations on alternative vendors or products as needed.
  • Communicates with purchasing organizations and other local, regional, or national medical groups to maintain cutting edge best practices and purchasing opportunities.
  • Provides backup support to Buyers and Supply Techs, as needed.
  • Takes responsibility for and demonstrates safe work practices.
  • Maintains regular and predictable attendance.
  • Maintains WHA confidentiality standards.
  • Attends WHA and office meetings.
  • Models The Values Statement and The Patient Experience of WHA.

QUALIFICATIONS:

  • Certification or degree in Purchasing/Supply Chain and/or Project Management preferred, or equivalent combination of classroom training and/or work experience.
  • Two years of inventory/supply chain experience required.
  • Experience working with purchase ordering software required.
  • Knowledgeable in Microsoft Office products (Word, Outlook, Excel).
  • Ability to perform basic mathematical calculations.
  • Demonstrated ability to work in a busy, fast-paced environment.
  • Demonstrated ability to effectively and professionally negotiate with vendors.
  • Proven effective verbal, listening and written communication skills.
  • Must be able to successfully complete a background check.
  • Valid driver's license and the ability to travel between multiple clinic locations.
  • Ability to demonstrate the Values Statement and The Patient Experience of WHA.
  • Ability to perform the essential functions of the job.

Women's Healthcare Associates, LLC is an equal opportunity employer.

Oregon employers are required by a number of state and federal agencies to display a variety of workplace notices and posters, including:
Federal Family and Medical Leave Act
https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf
Oregon Family Leave Act
www.oregon.gov/boli/TA/docs/oflaposter2016englishlarge.pdf

Women's Healthcare Associates, LLC
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